Privacy Policy of Cofi Contracts Ltd
At Cofi Contracts Ltd, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, and manage your personal information across all our operations, including our offices and websites in the United Kingdom, Republic of Ireland, Middle East, USA, Switzerland, Germany, Italy, Spain, Qatar, Saudi Arabia, UAE, and other international locations.
1. Who We Are
This Privacy Policy applies to:
• Cofi Contracts Ltd (UK)
2. Office Locations
Head Office UK
5th Floor, 60 Saint Enoch Square, Glasgow G1 4AG, Scotland
Phone: +44 141 673 0388
Email: info@coficontracts.com
Head Office Europe
26 Upper Pembroke Street, Dublin 2, DO2 X361, Dublin, Ireland
Website: coficontracts.eu
Email: info@coficontracts.com
Head Office Middle East
Level 27, Unit 2705, Marina Plaza, Dubai Marina, Dubai, UAE
Website: coficontracts.ae
Phone: +971 4 278 1012
Email: info@coficontracts.com
Head Office USA
West Coast: 2570 N First Street, 2nd Floor, San Jose, California, 95131 USA
East Coast: Rockefeller Centre, 1270 Avenue of the Americas, 7th Floor, New York, NY, 10020, USA
Email: info@coficontracts.com
Head Office Switzerland & Head Office Eastern Europe & Asia
Geneva Business Centre, Hotel De Banque,
Rue De La Corraterie 5, Geneva, Switzerland
Website: coficontracts.ch
Other Key Offices
• London: 3rd Floor Albemarle Street, Mayfair, London W1S 4JL, England
• Germany: Friedrichstr, 10117, Berlin, Germany
• Italy: Via Lima, 00198, Rome, Italy
• Spain: Avenida De Europa, 28224, Madrid, Spain
• Saudi Arabia: Level 6, Akaria Plaza, North Wing, Riyadh, Saudi Arabia
• Qatar: Global Business Centre, Al Hitmi Village, Corniche Road, Doha, Qatar
2. What Personal Data We Collect
We may collect and process the following categories of personal data from clients,
prospective clients, suppliers, and visitors to our websites:
• Identity Data: Name, title, date of birth.
• Contact Data: Billing address, delivery address, email address, phone numbers.
• Financial Data: Bank account details, payment card information.
• Transaction Data: Details about payments to and from you, and other details of
services you have purchased.
• Technical Data: Internet protocol (IP) address, browser type, and version, time
zone setting, browser plug-in types, operating system, and platform.
• Profile Data: Username, password, purchases or orders made by you, preferences,
and feedback.
• Usage Data: Information about how you use our website and services.
• Marketing and Communications Data: Your preferences in receiving marketing
from us.
3. How We Collect Your Data
We collect data through the following means:
• Direct interactions (email, phone calls, filling out forms on our websites, during
meetings).
• Automated technologies (cookies and tracking technologies when you visit our
website).
• Third parties and publicly available sources (analytics providers, advertising
networks, or other publicly available records).
4. How We Use Your Personal Data
We use your personal data for the following purposes:
• To provide you with services, including office maintenance, construction
management, and rentals.
• To manage and process invoices and VAT (particularly if new companies are set up in
other countries for these purposes).
• For marketing purposes (only with your consent) to inform you about new services,
events, or updates relevant to your region.
• To comply with legal and regulatory requirements in the countries where we operate,
including GDPR in the EU and other data protection laws in the USA, UK, Middle
East, etc.
• To process payments, verify your identity, and ensure secure transactions.
• To analyze website traffic, usage patterns, and client interactions to improve our
services.
5. Legal Basis for Processing Your Data
Depending on the type of data and how it is processed, we rely on the following legal bases:
• Contractual Obligation: When processing is necessary to perform a contract with
you or to take steps at your request before entering into such a contract.
• Legitimate Interests: For the management of our business, including marketing
and administrative purposes, where your rights are not overridden.
• Consent: Where you have explicitly given us your consent (e.g., for marketing).
• Legal Obligation: Where we need to comply with a legal or regulatory obligation.
6. Sharing Your Data
We may share your personal data with:
• Professional service providers such as accountants, lawyers, and surveyors.
• Third-party service providers for IT and system administration services.
• Marketing and communications providers (with your consent).
• Local authorities for compliance with regulatory obligations in various jurisdictions.
Cross-Border Data Transfers: If your personal data is transferred outside the EEA, we
ensure adequate safeguards are in place to protect your data in compliance with GDPR and
other data protection laws.
7. Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes for which it
was collected, including for legal, accounting, or reporting requirements. After that period,
your personal data will be securely deleted or anonymized.
Marketing data will be retained until you withdraw your consent.
8. Your Rights
Under GDPR and other relevant privacy laws, you have rights in relation to your personal
data, including:
• Right to Access: Request access to your personal data.
• Right to Rectification: Correct incomplete or inaccurate data we hold about you.
• Right to Erasure: Request the deletion of your personal data where applicable.
• Right to Object: Object to the processing of your data in certain cases.
• Right to Data Portability: Request a transfer of your data to another organization
in a structured, commonly-used format.
To exercise any of these rights, please contact us at:
Email: info@coficontracts.com
9. Cookies and Tracking Technologies
We use cookies to track how users interact with our websites. These cookies help us:
• Analyze website traffic and improve site functionality.
• Customize your user experience.
• Recognize return visitors.
For more information on our cookie usage and how to manage cookies, visit our Cookies
Policy
10. Fail-Safe Mechanism for Data Breaches
While we take every precaution to protect your personal data, no system can be entirely
secure. In the event of a data breach:
1. We will promptly notify the relevant authorities and affected individuals within the
required legal timeframe, as per applicable data protection laws such as GDPR and
CCPA.
2. We will take immediate action to mitigate any risks to your personal data, including
securing our systems and implementing corrective measures.
3. We cannot be held liable for any loss, theft, or unauthorized access to your personal
data, unless this is proven to have resulted from our failure to adhere to data
protection standards or from gross negligence on our part.
Indemnity for Data Breaches
By using our services, you agree that in the unlikely event of a data breach, our liability is
limited to direct damages. We are not responsible for any indirect, consequential, or punitive
damages, unless required by law. In the event of any legal disputes arising from a data
breach, you agree to resolve such disputes through mediation or arbitration before pursuing
litigation.
11. Sue Protection & Limitation of Liability
Limitation of Liability
To the fullest extent permitted by law, Cofi Contracts Ltd and their affiliated entities, shall not be held liable for any damages or
losses arising from:
• The use of our websites, services, or products.
• Interruptions or failures in service provision, including delays or errors in data
processing or technical malfunctions.
• The actions or omissions of third-party service providers we collaborate with, such as
payment processors, IT administrators, or marketing agencies.
• Any reliance placed by you on the accuracy, completeness, or reliability of the
information available on our website, unless such issues arise from intentional
misconduct or gross negligence on our part.
Indemnification Clause
By using our services, you agree to indemnify and hold harmless Cofi Contracts Ltd, their subsidiaries, affiliates, officers, directors,
employees, and agents from any claims, damages, losses, liabilities, or expenses (including
legal fees) arising out of:
• Your breach of this Privacy Policy.
• Your violation of any applicable law or rights of a third party.
• Your unauthorized or inappropriate use of our services or data
12. Dispute Resolution
In the event of a legal dispute between you and Cofi Contracts Ltd, we agree to attempt to resolve the issue through mediation or
arbitration before taking the matter to court. You agree to submit to the jurisdiction of the
courts in the region of our registered office relevant to your transaction (UK, Ireland, USA,
or Middle East) for any unresolved disputes.
13. Changes to This Policy
This Privacy Policy may be updated from time to time. We will notify you of any significant
changes by posting updates on our website or contacting you directly. This policy was last
updated on 30/06/2025.
For further inquiries or to exercise your data protection rights, please contact us at:
Data Protection Officer
Email: info@coficontracts.com
This Privacy Policy ensures your data is processed responsibly and ethically, following
international data protection standards.